Purchases

1.1 All purchases and repayments for purchases must be discussed and agreed by a quorum of at least five Committee Members.

Cheques must be signed by two designated Committee Members

There must be written evidence for the purchase in the form of a receipt, copy of the invoice or, if neither of these can be obtained, an explanatory note countersigned by at least two Members of the Committee.

Claims for expenses without receipts will not be paid unless accompanied by such an explanatory note.

Accounts

1.2 The annual accounts must be audited by a qualified accountant at the end of each financial year before being presented to the AGM.

The accountant must check that the financial rules of the Band, as detailed here and in the Constitution, have been followed.

Contributions to the Band

1.3 Any conditions concerning contributions of any kind made to the Band by Members must be fully documented. If someone provides equipment for the Band, either purchased or made by himself or herself, the conditions under which that contribution has been made must be discussed and agreed in advance by a quorum of at least five Committee Members and recorded in the Minutes of that meeting.

On retiring from an office or from the Band, no Band Member can henceforth retrospectively claim that they are owed money or items in kind in exchange for contributions of any kind that they have made to the Band, unless accompanied by the ‘in advance’ documents described above.